MONTECITO COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS’ MEETING
Wednesday, November 5, 2025
208 Montecito Drive, Satellite Beach, Florida 32937 9:30 a.m.

Board Members present at roll call:

Debra Reitz Mark Nehiba Tanja Glynn Rich Adams
Rich Wellman

Assistant Secretary Chairperson
Assistant Secretary Assistant Secretary Vice Chairperson

(via phone)

Also present were:

Venessa Ripoll Rick Montejano Gazmin Kerr Michael Pawelczyk Thomas Degrace Kisha Wagner Eddie Padua
Zac Carr

District Manager- PFM Group Consulting LLC District Accountant - PFM Group Consulting LLC ADM – PFM Group Consulting LLC

(via phone) (via phone)

District Counsel – Billing, Cochran, Lyles, Mauro & Ramsey,P.A. District Engineer – Culpepper & Terpening, Inc.	(via phone) General Manager - Berman
Berman Progreen

Various Audience Members

FIRST ORDER OF BUSINESS

Organizational Matters

Call to Order, Roll Call and Pledge of Allegiance

Ms. Ripoll called the meeting to order at 9:30 a.m. and a quorum was established.

The Pledge of Allegiance was recited.

Public Comment Period

A resident thanked Ms. Ripoll for her emailed responses and commented regarding the
debt service. Ms. Ripoll noted it was the County’s error and gave an overview. It was noted the discussion related to the error is in the minutes of the August budget meeting.

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Another resident also commented regarding the Debt Service.

There was brief discussion regarding the County’s error.

It was noted the Social Committee has asked Ms. Reitz to post event signage throughout the community.

Mr. Henson, a resident, thanked Progreen for their sod work on the verge. He also commented regarding the need for oak tree trimming. Progreen noted the tree trimming is usually done in March.

A resident commented regarding the area inside of the wall in the townhome area on Montecito and noted it needs landscaping care. It was noted this is not a visible area and is not apart of the budget as of yet. There was brief discussion regarding resident permission to have the area maintained on their own. It was noted that it is only allowed
for the single-family homes at this time.

There was discussion regarding the previous landscaping in that area.

There were no further public comments at this time.

Administrative Matters

Review and Consideration of the

October	1,	2025,

Board	of

Supervisors Meeting Minutes

The Board reviewed the minutes.

Vendor Report



ProGreen Monthly Summary

Services

LLC

Executive

Mr. Carr gave an overview of the Monthly Executive Summary. He

noted Poinsettia

flowers will be donated for the holiday season. Ms. Wagner will follow up with dates for planting.

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On motion by Ms. Glynn, seconded by Mr. Adams, with all in favor, the Board of Supervisors for the Montecito Community Development District approved the October 1, 2025, Board of Supervisors Meeting Minutes.

Mr. Carr will bring proposals for palm removal to the next meeting.

There was discussion regarding the demo lighting and the areas being lit. It was noted there will be a proposal for the Board to review once feedback is received. There may be wiring issues at the monuments, and an electrician will be needed for those areas. Demo
lights will be left up until Friday. Ms. Wagner will gather feedback to relay to Progreen.

SECOND ORDER OF BUSINESS

General Business Matters

Street
Proposals

Light

Maintenance

The Board reviewed the proposals. It was noted these proposals include the streetlights and the signs.

Ms. Reitz noted the previous proposals did not include the signs.

Ms. Wagner noted she did have the breakdown of streetlights with and without signs. She gave an overview of the proposals.

This subject will be discussed in the General Manager’s Report.

Discussion Maintenance

of

Sidewalk

The Board reviewed the map provided by Precision Sidewalk, based on a drive through of the community with Ms. Ripoll and Ms. Wagner. Precision Sidewalk has submitted a proposal and has broken down the sidewalk repair into three categories based on severity.

Ms. Wagner noted the map will be provided to other vendors to also submit proposals.

There was discussion regarding the sidewalks and the proposals. Mr. Nehiba noted there are several sidewalks that are a severe hazard.

It was noted that all sidewalks need to be ADA compliant.

The Board requested to get breakdown proposals for the most severe sidewalk issues. It was noted the map highlighted 12 areas as most severe.

It was also noted grinding is included in the scope of work and that sidewalk cracks have been excluded.

This item will be kept on the agenda.

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Update Regarding AED Machine

Ms. Wagner has purchased the AED machine, and it will be arriving by Friday. She noted it was purchased at a lower price than originally expected.

Berman will set up classes at the beginning of the year for residents. Ms. Wagner will notify the residents via email blast.

Discussion Encroachment

of

Driveway

Mr. Pawelczyk gave an overview. It was noted the encroachments have been reviewed by the District Engineer. There are a few properties where the Developer has planted trees on CDD property that must be maintained by the District. It was also noted there are no
current issues with the driveway encroachments.

Mr. Wellman is working with Progreen for proposals on removal of those trees. There are 7 trees in total. Proposals will be brought back to the next meeting.

There was brief discussion regarding the encroachments and liability regarding the trees.

Mr. Pawelczyk noted the CDD could give the homeowner responsibility of maintaining the tree via an agreement if the Board so chooses. Progreen has been maintaining the trees thus far.

This item will be kept on the agenda.

Capital Project Recommendations

Ms. Glynn gave an overview of the projects and costs. This overview included projects completed in 2025 and planned upcoming projects. She noted the line-item budgets have been adjusted based on the projects that have come under budget.

There was brief discussion regarding the wall at Shearwater. Mr. Adams noted there are several cracks in the wall that need repair. It was recommended that the District Engineer follow up. Mr. Degrace will look at that location the next time he is on property, along with
Mr. Adams.

Ms. Glynn noted that project is on the Capital Project list for 2030.

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There was brief discussion regarding the debt service amounts and transferring money to the capital reserves.

There was also brief discussion regarding purchasing the clubhouse furniture.

Review

and

Consideration

of

Resolution

2026-02,

Declaring

Rule Void and Unenforceable

Mr. Pawelczyk gave an overview and noted the new law regarding open carry. The current provision in the resolution may be construed as limiting rights regarding the new law. The recommendation is to remove that provision to be in compliance with the State law.

Mr. Pawelczyk noted the rule making process will have to be completed at a later date. The recommendation is for the Board and Ms. Wagner to review all other rules in order to
change or amend them all at the same time. Any questions can be sent to District Counsel or District Management.

There was discussion regarding the open carry law and handling issues on the District’s property. It was noted, if there are any issues, the recommendation is to call the police.

Mr. Pawelczyk will follow up with any legislative updates.

It was noted “Rule Making Discussion” will be on the next agenda.

Review

and

Consideration

of

Resolution 2026-03, Adopting a Revised Budget for FY25

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On motion by Mr. Adams, seconded by Mr. Nehiba, with all in favor, the Board of Supervisors for the Montecito Community Development District approved Resolution 2026-02, Declaring Rule Void and Unenforceable.

On motion by Ms. Reitz, seconded by Mr. Nehiba, with all in favor, the Board of Supervisors for the Montecito Community Development District approved the purchase of the Clubhouse furniture, with a not to exceed amount of $18,500.00.

Ms. Ripoll noted the overall budget has remained the same, but there was line items adjusted as needed. Once approved, the revised budget will be posted on the District’s website.

Discussion of Weather and Soil Monitoring Sensor

Mr. Nehiba gave an overview and noted this is a recommendation by the irrigation vendor. This system will be mounted outside and will provide monitoring for the irrigation, weather, and soil. This would allow for better or less water usage. The data is collected via cellular
transmission.

There was brief discussion regarding the location of the system and the budget.

It was noted the gate will be completed on Friday along with the camera installation. The front door is also being refinished on Friday.

Mr. Montejano noted the installation of the weather system would be under capital and the maintenance would be under O&M.

This item will be kept on the agenda.

Discussion of Roof Report

Mr. Nehiba gave an overview. He noted there was a leak in the roof of the Clubhouse, which is still under warranty. The original vendor will be coming out on Friday to inspect the issues.

This item will be kept on the agenda.

Ratification

of

Payment

Authorization Nos. 39-44

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On motion by Mr. Wellman, seconded by Ms. Glynn, with all in favor, the Board of Supervisors for the Montecito Community Development District approved Resolution 2026-03, Adopting a Revised Budget for FY25.

The Board reviewed the authorizations. It was noted they were reviewed by Ms. Glynn and District Staff.

Review

of

District

Financial

Statements

Ms. Ripoll stated the financials are as of September 2025. She noted these will be posted on District’s website once approved.

Mr. Montejano noted overall the District has stayed under budget.

THIRD ORDER OF BUSINESS

Other Business

Staff Reports

District Counsel – No report.

District Engineer – Mr. Degrace noted the CUP renewal is on track to be submitted mid- December to the State.

District Manager –

Ms. Ripoll reminded the Board that the next meeting is December 3, 2025, at 9:30 a.m., at the same location.

General Manager –



General Manager’s Report

Ms. Wagner gave an overview of the General Manager’s monthly report and ongoing projects. She gave an overview of the street light poles proposals. It was noted the proposals do not include the boot of the pole.

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On motion by Mr. Nehiba, seconded by Mr. Adams, with all in favor, the Board of Supervisors for the Montecito Community Development District approved the District Financial Statements.

On motion by Ms. Reitz, seconded by Mr. Adams, with all in favor, the Board of Supervisors for the Montecito Community Development District ratified Payment Authorization Nos. 39-44.

There was brief discussion regarding the proposals and the costs.

Ms. Ripoll noted the Board wanted the poles to be painted prior to the holiday lighting being placed. Ms. Wagner recommended doing the light poles this year and the sign poles can be done in the next fiscal year.

It was noted both vendors have worked with the District.

There was continued discussion regarding the proposals and costs.

Ms. Wagner gave an overview of the AED machine that was purchased and the items that the weather station will monitor once installed.

Ms. Wagner noted she has received three proposals for the sidewalk pressure washing. This will be kept on the agenda until sidewalk repair has been completed.

Ms. Wagner gave an overview of the storm drain repair proposals. She has received two quotes, and they are approximately the same price, around $6,500.00.

There was brief discussion regarding the storm drain proposals. There are six drains needing to be fixed. It was noted Berman would do a walk through with the vendor once the project is completed. This item will wait until the sidewalk repair.

Ms. Wagner gave an overview of the roof pressure washing proposals. It was noted this would take place after the roof repair is completed.

There was brief discussion regarding the roof repairs needed and possible additional costs not covered by the warranty. It was noted permits were submitted with the original roof.

Ms. Wagner gave an overview of the paver repairs. She noted she has not received an update from the District Engineer as of yet.

There was brief discussion regarding the paver repairs. It was noted the District Engineer provided a few maps in the agenda packet regarding the locations needing repair. Two proposals were also provided for the Board’s review.

A resident commented regarding the paver installment and noted they are uneven.

There was brief discussion regarding the scope of work.

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On motion by Ms. Reitz, seconded by Ms. Glynn, with all in favor, the Board of Supervisors for the Montecito Community Development District approved the Anchor Painting Street Light Pole Proposal, in the amount of $11,450.00.

I\4r. Nehiba commented ragarding a truck thai is leaking oit on lhe pavers. Mr. Pawelczyk recommenaeasending the resident a letter regarding the new pavers being installed and any damage to the pavers will be the responsibility of the rasideni,

Mr Degrace noied tne markings are still visible for Ihe pavers. It was notecl thet typically the pavers are reset, not replaced.

Gupervlsors Requests &
Audience Comments

Ms. Glynn commented regarding the gym alarm. Ms. Wagner noted fhe batteries were replaced and it has been fixed.

Ms. Glynn also noted the new pool cushione have bean installed. Ms. Wagner noted Isa
old pool clJshions were disposed of.

There was briaf discussion regarding the playground maintenance and upkeep. Ms. Wagner noted she has received the manual but is waiting on installation of lhe bench. 6he wtll contact the vendor to get the cost of preventative maintenance.

There were no further Supervisor requas\s or comments at this time.

Adjournment

There was no further business to come before the Board.

Ch

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On MOTION by Mr. Adams, seconded by IVlr. Mehiba, with all in favor, the Montecito Board of Supervisors CDD acljourned the November 5, 2025, Board Of Supervisors' meating at 11 3B a.m.

On motion by Mr. Nehiba, seconded by Ms. Red with all in favor, the Board of Supervisors for the Montecito Community Development District approved the Paver Repair Proposal from Raae Paving. in the amount of $6,400.00.